- According to Article 21 of Medical Service Act, Article 13-3 of Enforcement Decree of Medical Service Act, you can receive a copy of the medical records only when submitting the following documents.
(Copies cannot be issued if not present) - In the case of receiving only CDs, the required documents shall be prepared for protecting personal information.
- Since the patient's medical records are very sensitive, personal information cannot be provided via wire.
(Relevant Act : Article 21 of Medical Service Act, Article 13-3 of Enforcement Decree of Medical Service Act )
Download Forms
This document must be signed by the patient.
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Required Documents
1. When an applicant is a patient
| Applicant | Required document |
|---|---|
| Patient | 1) Patent’s ID |
2. When a patient is able to agree
| Applicant | Required document | Note |
|---|---|---|
| Family | 1) Patient’s ID or its copy 2) Applicant’s ID or its copy 3) Consent form singed by the patient 4) Family relation certificate (copy of resident registration) |
[Patient’s age]
|
| Delegate |
1) Patient’s ID or its copy 2) Applicant’s ID or its copy 3) Consent form singed by the patient 4) Letter of attorney singed by the patient |
[Relevant Act : Article 21 of Medical Service Act, Article 13-2 of Enforcement Decree of Medical Service Act]
※ Precautions for preparing required documents- An ID or its copy must contain a resident registration number and photo.
- Documents issued by government offices, such as family relation certificates and copies of resident registration, are only valid for the last three months.
- The paternal relation confirmation document shall specify the relationship between the inspector and the applicant.
- The seal or thumbprint shall not be accepted, and the consent form and the proxy statement must be autographed by the patient.
- The consent form should include the details (date, record range) for issuing the copy.
3. When a patient is unable to agree
| Applicant | Required document (Common+Additional) |
Note |
|---|---|---|
| Death Unconsciousness or serious disease/ injury Missing Lack of mental capacity |
※ Common ① A copy of the applicant's ID ② Documents to prove relative relation (family relation certificate, copy of resident registration) |
※ Exceptions If a patient's brother or sister requests, he/she should submit documents to prove that the patient has no other family. |
| Death ( ① ② ③ ) |
※ Additional ③ Documents to prove the patient’s death (family relation certificate, confirmation of death, expulsion certificate) |
|
| Unconsciousness or serious disease/ injury ( ① ② ④ ) |
※ Additional ④ A medical certificate to confirm that the patient is unable to sign his/her own due to unconsciousness, serious illness or injury |
|
| Missing ( ① ② ⑤ ) |
※ Additional ⑤ Documents to confirm that the patient is missing (copy of resident registration, copy of declaration of missing person) |
|
| Lack of mental capacity ( ① ② ⑥ ) |
※ Additional ⑥ A copy of the declaration of interdiction or a psychiatrist's note proving that the patient is incapable of making decisions |
[Relevant Act : Article 21 of Medical Service Act, Article 13-2 of Enforcement Decree of Medical Service Act]
| Retention Period of Medical Records | |||
|---|---|---|---|
| Patient list | 5 years | Prescription | 2 years |
| Chart, operative note | 10 years | Nursing record | 5 years |
| Test details and note | 5 years | Radiograph (image) and doctor's note | 5 years |
